What is a tag?
A tag answers what this is about, while a folder answers where it lives. That difference is the whole reason tags exist: one item can carry several labels at once without being copied.
What matters here
- A short, reusable label
- Several tags per item
- Filtering across everything at once
- Cheap to add at capture time
- Worthless if the vocabulary sprawls
Tags versus folders
A folder forces one location. A tag does not, which suits work that crosses contexts: a task can be both client work and urgent. The trade-off is that tags require discipline to stay consistent.
The vocabulary problem
Tags decay into near duplicates: home, house, household. A short list you review occasionally, with a rule to reuse before creating, keeps filtering useful.
Tags versus search
If you write descriptive titles, search covers most of what tags do. Tags earn their place when you need a stable set of filters you use every week.
Frequently asked questions
Keep reading
- What is inbox zero?Inbox zero is a practice of processing every message in an inbox until it is empty, by replying, delegating, scheduling or archiving.
- Prysm Note for standupsA standup is easier when the answers already exist. Keep yesterday and today visible in the task list, and the meeting becomes a read rather than a reconstruction.
- Prysm Note for course creationBuilding a course is a curriculum problem before it is a recording problem. Outline outcomes, then lessons, then the assets each lesson needs.
Turn talk into a plan
Capture a thought in plain language and let Prysm Note shape it into tasks and a timeline.
Disclaimer
This page is general information, not professional, legal, financial or medical advice. It describes common ways of working and how Prysm Note approaches them. Software changes over time, so details may differ from what you see in the product. Any product, company or brand names that appear are the property of their respective owners and are used only for identification. We do not claim any endorsement or affiliation. Where we compare approaches, we aim to describe each one honestly, including where a different approach may suit you better. Try the tools that matter to you and judge for yourself.